Quarterly Equipment Maintenance Report

Central Authority of Safety — Facilities Department

Record ID RPT-2024-0711-02

Reporting Period 01/04/2024 — 30/06/2024

Department Facilities

Classification INTERNAL

Prepared By Facilities Maintenance Unit

Date Issued 11/07/2024

Revision 1.0

Status COMPLETE

1. Purpose

This report documents routine inspection, servicing and replacement of facility equipment conducted during the second quarter of 2024.

Maintenance activities were conducted in accordance with Central Authority of Safety Facilities Maintenance Procedure FM-04 and applicable departmental schedules.

No major equipment failures were reported during the reporting period.

2. Maintenance Summary

Category	Scheduled	Completed	Outstanding	Status
Electrical Systems	34	34	0	Complete
HVAC Systems	18	17	1	Follow-up Required
Water Systems	22	22	0	Complete
Security Systems	11	11	0	Complete
General Equipment	46	46	0	Complete

3. Equipment Maintenance

Asset ID	Equipment	Location	Work Performed	Result
FAC-EL-044	Main electrical distribution panel	Central Admin — Level 1	Inspection, thermal scan and connection tightening.	Serviceable.
FAC-HV-019	HVAC circulation unit	Central Admin — Level 3	Filter replacement and belt inspection.	Serviceable.
FAC-WT-007	Building water filtration system	Central Admin — Basement	Filter replacement and pressure testing.	Serviceable.
FAC-GE-102	Industrial freezer unit	Storage Area B	Temperature calibration and seal replacement.	Serviceable.
FAC-GE-118	Portable generator	Emergency Storage	Oil replacement, battery inspection and test run.	Serviceable.
FAC-GE-121	Floor maintenance machine	Janitorial Storage	Routine cleaning and drive belt replacement.	Serviceable.

4. Non-Standard Inventory

The following items were identified during routine inventory reconciliation. Items have been retained pending confirmation of departmental ownership or disposal requirements.

White chalk, standard classroom grade

47 boxes

Storage B-14

Awaiting disposal instruction

Cotton thread, red

18 rolls

Storage B-14

No requisition located

Coarse salt

6 bags

Storage B-14

No requisition located

Glass mirror, unframed

Storage C-02

Removed from service

Candle, unscented

12 boxes

Storage C-02

Procurement record incomplete

Brass bell

Storage C-02

Unassigned

Unlabelled soil samples

4 containers

Storage C-07

Pending identification

Copper wire, uninsulated

32 m

Storage B-03

Awaiting disposal instruction

Black-bound notebooks

Storage C-02

No departmental owner

Wooden chair, unmarked

Storage C-02

DO NOT RELOCATE

5. Observations

Several non-standard inventory items were found in Storage Areas B and C during the June inventory cycle.

Facilities staff were unable to identify the requesting department for these materials. No corresponding purchase orders were found in the current procurement database.

NOTE: The 47 boxes of white chalk were initially recorded as "47 cartons." Inventory staff have confirmed that the containers are boxes and have amended the inventory record.

NOTE: The wooden chair listed above was found in Storage C-02 during the April inspection. Previous inspection records list the item as being located in Room C-02-17. Room C-02-17 does not appear on the current building plan.

NOTE: Facilities staff have been instructed not to dispose of, relocate or modify the wooden chair until ownership has been established.

NOTE: The brass bell was observed to produce no audible sound during testing. No defect was identified.

6. Outstanding Actions

Action	Responsible Unit	Due Date	Status
Identify owner of non-standard inventory	Facilities	31/07/2024	Pending
Confirm disposal requirements for surplus materials	Procurement	31/07/2024	Pending
Confirm location of Room C-02-17	Facilities / Records	15/08/2024	Pending

7. Conclusion

Routine maintenance activities for the second quarter of 2024 were completed satisfactorily.

No significant equipment failures were recorded. Outstanding maintenance activity is limited to one HVAC circulation unit awaiting replacement components.

Non-standard inventory remains under review.

8. Authorization

Prepared By

Facilities Maintenance Unit

Reviewed By

D. Mercer
Facilities Supervisor

Approved

11/07/2024